What is included in my booth rental?
The ZoomerShow booth package includes booth drapes where required, a 6' skirted table, 2 chairs and a booth ID sign.
Carpeting or flooring, electricity, wifi, material handling and other services need to be ordered by you. You'll receive your ordering info upon registration.
What are some of the important deadlines for exhibitors and sponsors?
Sponsor Ads/Guide Book Booth Listings: September 28
Sponsor Marketing Questions – iPads: September 28
Sponsor/Speaker Bio & Photo: September 28
Sponsor Video/ Images: September 28
FREEMAN Discount Deadline: October 8
PARKING Discount Deadline: October 8
ENERCARE/Facility Services Discount Deadline: October 8
Sponsor Bag Inserts: October 21
How many exhibitor badges do I get and where do I pick them up?
The badges are generic and transferable to your staff. You get:
Up to 4 badges per 10′ x 10′ booth space;
Up to 8 badges per 10′ x 20′ booth space;
Up to 10 badges per 20′ x 20′ booth space.
These badges should be picked up during exhibitor move in, at the ZoomerShow information desk. This will be near the show office and clearly marked. *** should you require quantities above the listed, please inquire on site when picking up.
Are there any restrictions around photography or videography?
Feel free to capture as many fun moments at the ZoomerShow as you possibly can! We would also love it if you shared some special ones with us – for a chance to be featured on our website!
However, out of respect for the contracted artists, no video is allowed on the main stage acts.
What are the health and safety rules?
You must ensure your staff works in a safe manner to minimize the risk of hazard to themselves or anyone else. Be aware of your surroundings – you are inside a construction zone until set up is complete. This means moving vehicles and machinery are active on the show floor. Protective footwear is recommended for all persons setting up in areas with where machinery is being operated. Tables, chairs and ladders should not be used as working platforms.
First Aid is always on stand by. Any injuries must be immediately reported to the show office or desk (where you picked up your exhibitor badges). You must also notify the show office of any unsafe practices that may cause harm to you or any exhibitor.
Please dispose of all beverages in the trash, especially liquids. Leaving items on the floor can lead to spills and create a slipping hazard.
No hazardous materials are allowed on the show floor. You must provide the show organizer with Material Safety Data Sheets for all chemicals intended for use during the show. No open flame or fire is allowed on the show floor at ANY time. NO HELIUM BALLOONS allowed on the exhibit floor.
Do not attach materials to your drapes or metal frame work that are not approved by the contractor for safety. If their weight is not supported, it can result in falling items and injury. If you are bringing your own electrical equipment, ensure it complies with safety standards.
DO NOT BLOCK FIRE/EMERGENCY EXITS. Respect designated FREIGHT FREE aisles.
Storage and stacking is to be handled by the General Services Contractor. This is a complimentary service provided for you by show management.
All dock activity is regulated by the General Services Contractor and the Facility Staff. Please respect their direction and follow their procedures.
When in doubt about anything, check with show management.
Where are the loading docks?
The loading docks are located on the WEST side of the Enercare Centre. You will be able to see the BMO field from there. You will be guided by facility security upon arrival.
What are the terms and conditions of registering a booth?
All deposit payments are non-refundable.
Your booth space includes pipe & drape, a 6' skirted table and two chairs.
Services, such as material handling, electrical, wifi, parking, etc., must be ordered by the exhibitor.
You can pre-purchase your parking and save – details are on the parking link on your confirmation email that follows registration.
Please be courteous and do not block neighbouring booths. This means no full walls or signage where sight lines of neighbouring booths are impeded. Authorization is at the discretion of ZoomerMedia show management. If you are unsure, please contact us.
*If you are displaying a tent, it must be fire retardant, with no side walls.
Exhibitor Badges are picked up on the day of move in, at the show office. They are generic and therefore transferable between staff. Badges are for the sole use of staff working the show.
Food & Drink Sampling or Retail requires pre-approval:
You will be required to fill out a form out in order to sell or sample any food or beverage.
The booth numbers you list during registration will be taken into consideration and every effort will be made to allocate you there. As the show date approaches, the plan may alter for various reasons and may result in a booth number change .
Full Payment by credit card is required to secure your booth. You will be asked to enter a credit card near the end of this registration in order to complete the process. Payment in full is required before move in.
ZoomerMedia reserves the right to refuse any exhibitor, for any reason, before or during the event.